Name of Caterer__________________________________________________________
Web site URL____________________________________________________________
Location of Event_________________________________
Address of the
Phone # of the
Is there a kitchen
facility with refrigerators, ovens, and barbecues on site?
of the Event
Time to Serve the Hors d’oeuvres/Cocktails
Time to Serve the Meal
of Wedding Reception or Event
Type of Event/Theme
Dinner Styles: ___ American ____Russian ____French
or standard is when the food is plated and portioned in the kitchen and
guest is served the plate of food while sitting down at the table.
is where the food is plattered and the server portions and serves each
a portion of the entrée, starch, and vegetable, served with a fork and spoon.
is carted and prepared tableside. The platters are presented to the guest
the guests pass and serve themselves.
style: people stand in a food line)
caterer provide the servers or is the buffet self-serve? _____________
(Guests help themselves to food in the middle of their own table).
_____Passed _____ Stationary
Service (Type: buffet bar service or bar service)________________
Do you have a liquor license? ________________________________
provide bartender(s)? Is there an extra charge? ____________________
_____Who is supplying
the liquor, water, ice, etc? _______________________________
service included? Does the caterer provide the wedding cake or do I need
an outside baker/cake designer? ____________________________________
_____Is the champagne
toasting service included ___Yes ___No
_____Prior to meeting
with your caterer, go over the menus. Select a menu from their
menus or request a custom menu.
style of food preparation. Are their ingredients/produce fresh?
sub-contact with other chefs/bakeries?
size and portions with your caterer
Menu Selected (Beverages,
Hors d’oeuvres, Main Course, Salads, Side Dishes, Breads, Dessert)
Head Count/Number of Guests
Count (Ask your caterer when the final head count is due.
most caterers want a final count 1-2 weeks prior to the event).
forget to ask if there are different prices for children.
about the cost per serving your DJ, Band, Photographer, or Wedding
Charge Included? _____Yes ____No
_______% If no,
what is the percentage of the service charge?
required ___Yes ___No
and when is the deposit due? ________________________________
_______May I make
payments? ___Yes ___No When is the final payment due?_______
_______Is the set-up
and clean up included in the basic price? ___Yes ___No
Do you provide linens, tables, chairs, china, glassware, silverware,
rentals included in the overall cost? __Yes __No
they provide the rentals or are they from a rental company? ___Yes___No
no, write the name, address, and phone number of rental company or ask
Code (Formal or casual)____________________________________
___ Yes ___No (Read the fine print)
caterer about his/her experience, background, culinary education.
caterer handled your type of event before? ___Yes ___No
caterer handled the same number of guests that your event has?
Permits ____Yes ___No
(Ask for letters of recommendations or for phone numbers of
Service (Do you feel comfortable with your caterer, is he/she available
answer your questions)? ___________________________________________
there a fee for a “tasting” and can I bring the bride/groom, friend,
pictures of past events your caterer has designed.
Once you have interviewed, met your caterer, and perhaps sampled
food — Book your favorite caterer!